The name of the Club is Anston Field Target Club.
Subject to the matters set out below the Club and its property shall be administered and managed in accordance with this constitution by the members of the Committee, constituted by clause 7 of this constitution.
The Club’s objects are the promotion of target shooting and the safe use of legal limit air weapons. (Any air weapon that does not require a firearms licence as defined by the home office)
In furtherance of the objects but not otherwise the Committee may exercise the following powers;
4.1 power to raise funds and to invite and to receive contributions provided that in raising funds the Committee shall not undertake any substantial permanent trading activities and shall conform to any relevant requirements of the law;
4.2 power to buy, take on lease or in exchange any property necessary for the achievement of the objects and to maintain and equip it for use;
4.3 power subject to any consents required by law to sell, lease or dispose of all or any part of the property of the Club;
4.4 power to co-operate with other clubs, voluntary bodies and statutory authorities engaged in furtherance of the objects and to exchange information and advice with them;
4.5 power to support any charitable trusts, associations or institutions formed for all or any of the objects;
4.6 power to do all such lawful things as are necessary for the achievement of the objects.
4.7 power to employ such staff (who shall not be members of the Committee) as are necessary for the proper pursuit of the objects of the club.
5.1 Membership of the Club shall be open to individuals who are interested in furthering the objects of the Club and who have paid the annual subscription as fixed from time to time by the Members present at the annual general meeting or any extra ordinary general meeting called specifically for that purpose.
5.2 The Committee may unanimously and for good reason terminate the membership of any individual, provided that the individual concerned shall have the right to be heard by the ommittee, accompanied by a friend or representative, before the final decision is made.
5.3 The Committee may create any class of member they deem necessary and may determine what benefits or rights such members may have, and may lay down procedures for the introduction of prospective new members to the Club. The exercise of any such powers by the Committee shall be subject to ratification by the next annual general meeting of the Club by means of appropriate amendment to the byelaws of the Club.
5.4 Members acceptance to the Club will be subject to acceptance by members and ultimately the Committee. There is no automatic membership.
6 Honorary Officers
At the annual general meeting of the Club the members shall elect from amongst themselves a chairman, a secretary and a treasurer, who shall hold office from the conclusion of the meeting.
7.1 All the members of the Committee shall retire from office together at the end of the annual general meeting next after the date on which they came into office but they may be re-elected or re-appointed.
7.2 The proceedings of the Committee shall not be invalidated by any vacancy among their number or by any failure to appoint or any defect in the appointment or qualification of a member.
7.3 No person shall be appointed as a member of the Committee who is aged under 18 or who would if appointed be disqualified under the provisions of clause 8.
8 Determination of Membership of the Committee
A member of the Committee shall cease to hold office if he or she:
8.1 ceases to be a full current member of the Club; or
8.2 becomes incapable by reason of mental disorder, illness or injury of managing and administering his or her own affairs; or
8.3 is absent without permission of the Committee from all their meetings held within a period of six months and the Committee resolve that his or her office be vacated; or
8.4 gives to the Committee notice that he or she wishes to resign with effect from a date at least one month after the date of the notice (unless there are exceptional reasons for shorter notice), but only if at least two thirds of the Committee remain in office when the notice of resignation is to take effect.
9 Committee Members not to be Personally Interested.
9.1 Subject to the provision of sub-clause 9.2 no member of the Committee shall acquire any interest in property belonging to the Club (otherwise than as a trustee for the Club) or receive remuneration or be interested (otherwise than as a member of the Committee) in any contract entered into by the Committee.
9.2 Any member of the Committee for the time being who is a solicitor, accountant or other person engaged in a profession may charge and be paid all the usual professional charges for business done by him or her or his or her firm when instructed by the other members of the Committee to act in a professional capacity on behalf of the Club, provided that at no time shall a majority of the members of the Committee benefit under this provision and that a member of the Committee shall withdraw from any meeting at which his or her own instruction or remuneration, or that of his or her firm, is under discussion.
10 Meetings and Proceedings of the Committee
10.1 A special meeting may be called at any time by the chairman or by any member of the Committee upon not less than seven days’ notice being given to the other members of the Committee of the matters to be discussed
10.2 The chairman shall act as chairman at meetings of the Committee. If the chairman is absent from any meeting, the members of the Committee present shall choose one of their number to be chairman of the meeting before any other business is transacted.
10.3 There shall be a quorum when at least two thirds of the members of the Committee for the time being or six members of the Club, whichever is the greater, are present at the meeting.
10.4 The Committee shall keep minutes for the purpose of the proceedings at meetings of the Committee. Minutes of these meeting should also be posted in the club cabin for the membership to see.
10.5 The Committee may from time to time make or alter the byelaws of the Club. Any such addition or alteration to the byelaws must be laid before the next annual general meeting of the Club for ratification. No byelaw, rule, standing order or other regulation may be made which is inconsistent with this constitution. The club membership must be informed of any such changes to the bye-laws.
10.6 The Committee shall ensure that at all times the club and its members shall comply with all legal requirements in force from time to time and any rules appertaining to the conduct of the activities being undertaken.
10.7 The Committee reserve the right to deny probationary status or full membership to any prospective member. Probationary status/full membership is not automatic after the allocated four visits. The prospect may appeal to the Committee within seven days of notice of non-acceptance but after the appeal the Committees decision will be final.
11 Receipts and Expenditure
11.1 The funds of the Club, including all donations, contributions and bequests, shall be paid into an account operated by the Committee in the name of the Club at such bank or building society as the Committee shall from time to time decide. The Club may operate more than one bank account. All cheques drawn on the Club’s bank account must be signed by two members of the Committee.
12.1 Subject to the provisions of sub-clause 12.2 of this clause, the Committee shall cause title to:
(a) all land held by or in trust for the Club; and
(b) all investments held by or on behalf of the Club; and
(c) all assets of the Club other than land and investments;
to be vested in not less than three individuals appointed by them as holding trustees. Holding trustees may be removed by the Committee at their pleasure and shall act in accordance with the lawful directions of the Committee. Provided that they act only in accordance with the lawful directions of the Committee, the holding trustees shall not be liable for acts and defaults of its members.
12.2 If a corporation entitled to act as a custodian trustee has not been appointed to hold the property of the Club, the Committee may permit any investments held by or in trust for the Club to be held in the name of a clearing bank, trust corporation or any stock broking company which is a member of the International Stock Exchange (or any subsidiary of any such stock broking company) as nominee for the Committee, and may pay such nominee reasonable and proper remuneration for acting as such.
13 Annual General Meeting
13.1 There shall be an annual general meeting of the Club, which shall be held each year within 2 months after the end of the financial year.
13.2 Every annual general meeting shall be called by the Committee. The Secretary shall give at least 21 days’ notice of the annual general meeting by posting in the club cabin and posting on the club forum. Juniors, Probationary and Supervisory members are not entitled to vote.
13.3 The chairman of the Club then in office shall be the chairman of each annual and extraordinary general meeting, but if he is not present, before any other business is transacted, the persons present shall appoint a chairman of the meeting.
13.4 The Committee shall present to each annual general meeting the report and accounts of the Club for the preceding financial year.
13.5 Nominations for election to the Committee will be decided by proposing and voting thereon at the relevant meeting. Probationary, Junior or Supervisory members are not allowed to stand as an officer or committee member of the club.
14 Extraordinary General Meetings
The Committee may call an extraordinary general meeting of the Club at any time. If at least 20% of the Club membership or 50 members, whichever is less, request such a meeting in writing stating the business to be considered the Secretary shall call such a meeting. At least 14 days notice must be given. The notice calling the meeting must state the business to be discussed.
15 Procedure at General Meetings
15.1 The Secretary or other person specially appointed by the Committee shall keep a full record of proceedings at every general meeting of the Club.
15.2 There shall be a quorum when at least 20% of the number of full members of the Club for the time being or 20 members of the Club, whichever is less, are present at any general meeting.
Any notice required to be served on any member of the Club shall be in writing and shall be served by the Secretary or the Committee on such member either personally or by sending it through the post in a prepaid letter addressed to the member at his or her last known address in the United Kingdom, and any letter so sent shall be deemed to have been received within 10 days of posting.
Every member shall have one vote on any resolution on which he is entitled to vote. Every resolution shall be decided by a majority of votes by those present and entitled to vote on the question but in the case of a tied vote the Chairman of the meeting shall have a casting vote.
18 Alteration to the Constitution
The constitution may be altered by a resolution supported by not less than two-thirds of the members present and voting at a general meeting. The notice of the general meeting must include notice of the resolution, setting out the terms of the alteration proposed.
If the Committee decides that it is necessary or advisable to dissolve the Club it shall call a meeting of all members of the Club, of which not less than 21 days’ notice (stating the terms of the resolution to be proposed) shall be given. If the proposal is supported by two-thirds of those present and voting the Committee shall have power to realise any assets held by or on behalf of the Club. Any assets remaining after the satisfaction of any proper debts and liabilities shall be given or transferred to such other institution or institutions having objects similar to the objects of the Club as the members of the Club may determine.